Trustees Annual Report 2019

Bere Regis Sports Club
Trustees Annual Report for Year Ending September 2019

‘Playing Field and Recreation Ground Bere Regis’ is a registered charity (No. 301100) having three trustees and operating as ‘Bere Regis Sports Club’ through an elected management committee. The recreation ground in North Street, Bere Regis, Dorset, BH20 7LA (also the principle office of the charity) came under the ownership of the ‘National Playing Fields Association’ (now known as ‘Fields in Trust’) by means of a conveyance in 1930. That ‘conveyance’, along with the current version of the ‘club rules’, remains the governing document of the charity. Today, the objects of the charity, defined by the Bere Regis Sports Club rules/constitution, are “the support of social, recreational and sporting activities in the village of Bere Regis and the management of the Bere Regis Recreation Ground and properties entrusted to the club.”

The current trustees are Peter Cheeseman, Alan Green and Andrew Kent. Trustees are elected by the management committee and serve for an unspecified term, while the management committee is elected at the AGM.

Statement regarding reserves
The trustees remain mindful of the cost of some major pieces of equipment within the club buildings and continue to hold the opinion that it is prudent to keep a minimum of 4% of the value of club buildings reserved for maintenance purposes. Current estimates put this figure above £20,000. The replacement of ground maintenance equipment would also be expensive, and grants can’t always be relied upon as a source of finance. Experience has shown that potential funders are more likely to fund clubs which are able to demonstrate sustainability and because of this, as well as the significant overheads now associated with the club buildings and facilities, the Management Committee have resolved to maintain cash assets as high as possible, both in order to continue operations in the event of a downturn in activity and to fund further future developments that may be deemed desirable.
The trustees hold the opinion that a significant proportion of the cash assets should maintain high liquidity, enabling the management committee to respond quickly to changes in circumstances as well as be in a good position to take opportunities to upgrade facilities further as they arise. Around 20% of cash assets therefore remain in an instant access account, but in order to gain a better rate of interest, the remaining funds have been invested in a two-year fixed bond with United Trust Bank. All funds are kept in accounts covered by the Financial Services Compensation Scheme (FSCS). The trustees regularly review the financial position and report to the club management committee.
Annual Report
The trustees are pleased to report that the recreation ground and associated buildings have again been maintained to good standard throughout the year and that regular maintenance has been undertaken. The future of the southern end of the recreation ground, currently leased by the club, is under threat however, because the freeholders submitted it to auction in September without consulting us. The trustees were successful in keeping it out of the auction by making a purchase, subject to the club solicitor seeing the associated legal pack and at the year end negotiations over matters contained in that legal pack were ongoing.

The management committee continues to keep in mind the possibility of building a Multi-Use Games Area which could be used for both our own training sessions and for hire to other groups, but it is even more likely that these plans will be kept ‘on ice’ now as funds will be depleted should the purchase of the southern part of the field be successful.

Our role within the wider community is well established and the old clubhouse continues to be used as a regular meeting place for local groups, including the Women’s Institute, the rainbows/brownies group, Dorset County Council Fostering Unit team, Weighwatchers and Slimmers World. We once again hosted the annual Women’s Institute Pancacke races and the Bere Regis Swimming Club annual presentation evening. The Dorset County Football Association has once again used the club for both meetings and training courses.

The trustees are pleased to once again, report on an organisation in a healthy state and one which is continuing to achieve its aims as a community based organisation.

Andrew Kent
Peter Cheeseman
Alan Green

Trustees, September 2019